Secretária Executiva

Rio de Janeiro Permanente
  • Modelo de trabalho presencial
  • Mandatório inglês fluente

Sobre nosso cliente

Empresa multinacional no segmento de óleo e gás.


  • Provide full PA and administrative support to the Brazil management team;
  • Diary management;
  • Booking of meeting rooms, preparing the room before a meeting, teas/coffees for attendees if necessary in absence of the receptionist;
  • Preparation of expense reports, processing documents for signature;
  • Produce documents, letters, briefing papers, reports and presentations as required;
  • Maintain relevant office systems to ensure effective data management, filing and retrieval;
  • Co-ordinate all travel arrangements for Brazil team - booking flights, taxis/transfers, hotels, restaurants, etc;
  • Organize all events as required;
  • Dealing with all passport and visas requirements, often at short notice;
  • Organizing petty cash;
  • Monthly conciliation of the company credit card;
  • Proactively supervise, train and develop the receptionist ensuring all process and procedures are in place to effectively manage all visitors and 3rd party contractors;
  • Overall responsibility to ensure all facilities and equipment within the facilities are habitable and fit for use. Day to day management of the office, being the main point of contact for the building management.

O candidato

  • Attention to detail and deadlines;
  • Excellent organizational capabilities with the ability to multi-task and organize others;
  • Adaptable, ability to learn quickly - Pro-active, self sufficient;
  • Confident in approach and able to work on own initiative within minimum supervision;
  • Ability to filter information and assess priorities;
  • Capable of thinking ahead and anticipating potential issues and pro-actively dealing with them;
  • Team player;
  • Assertive;
  • Ability to develop and maintain good working relationships;
  • Willingness to get involved and be hands on with all administrative tasks.

O que está sendo ofertado

Pacote alinhado com o mercado.

Marina Bral
Referência da Vaga

Resumo da vaga

Secretariado & Business Support
Assistente / Secretária Executiva
Energy & Natural Resources
Rio de Janeiro
Tipo de contratação
Nome do consultor
Marina Bral
Referência da vaga