Administrative Assistant

For Teaching and Learning:

• Manage professional learning process that includes: to oversee approval process, make registrations and enrollments, make travel arrangements (flights, hotels, etc), expenses reimbursements, manage balance of individual professional learning budgets;
• Organization of facilities and materials for school wide professional learning and meetings, including Presentations to high administration;
• Manage the Learning Lab office: request maintenance, cleaning and tech support;
• Manage the Director of Teaching & Learning calendar;
• Control the department budget throughout the year, request overbudgets as needed and support the development of the next school year's budget;
• Manage textbooks: order new titles and replacement copies, check in and check out copies to students and teachers, manage fines and cost replacement charges;
• Catalog new titles and Inventory the depository;
• Work with librarians teachers and Principals to schedule deliveries and returns for classes;
• Manage the professional Learning Library: buying new titles, receiving and organizing;
• Check in and check out resources;
• Assist with external Learning Lab communications/social media, such as the Learning Lab social media accounts and blog;
• Assist the curriculum coordinators and coaches with creating and preparing materials for professional learning.

For Analytics, Innovation and Research:

• Intermediate communication between families and OLS specialist regarding testing and evaluations;
• Schedule testing and check documentation and authorizations;
• Assist with the development of internal surveys.

For both areas:

• Manage all Learning Lab purchasing and accounting logistics process according to internal procedures (eg, Microsiga) and ensuring all payments are resolved on time;
• Assist both Directors of the Learning Lab in planning and hosting professional learning events, as well as managing registrations, payments, flight tickets and other matters for invited presenters and participants;
• Arrange and plan facilities, materials, and hospitality for consultants, presenters, partners and participants as they work in the school;
• Manage the schedule/reservations of the learning lab meeting spaces;
• Organize workshops, conferences offered to outside communities: planning facilities use, coffee breaks, security needs, payments of registration, sending out information, developing and delivering certificates;
• Purchase, receive and organize national and international supplies, books and textbooks;
• Create designs for workshop materials and internal signage;
• Receive and manage mail.